[Chapter 2] Struggling with HR turnover and rising costs - How can Japanese companies in Vietnam operate smoothly?

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[Chapter 2] Struggling with HR turnover and rising costs – How can Japanese companies in Vietnam operate smoothly?

Date: 2025.07.04

📍 Introduction

Despite the rapid growth of Vietnam’s labor market, many Japanese companies struggle to maintain a stable workforce and manage rising operational costs.

These issues cause not only workflow delays but also long-term risks to business efficiency.

1. Short-term and long-term talent shortages

・Sudden employee leave due to illness, maternity, or personal reasons disrupt operations.

・Lack of experienced staff, especially in accounting, HR, and admin roles

・High turnover rate—particularly among young employees—leads to time-consuming and costly rehiring cycles

2. Operational costs continue to rise

・Recruitment costs (job ads, interviews, training) are high with low retention

・Re-training new hires after every resignation strains the budget

・Salary & benefits must increase to retain talent in a competitive labor market

・Internal tools and systems incur growing costs due to lack of standardization

3. Consequences: Workflow disruption and staff burnout

⚠️ Workload piles up on remaining staff → burnout

⚠️ Risk of errors increases due to overwork or poor handovers

⚠️ Frequent staff changes make it hard to maintain standard operating procedures

4. Solutions: Standardize and decentralize HR risk

✅ Build Standard Operating Procedures (SOPs) for each back-office function

✅ Use shared task management tools to reduce dependency on individuals

✅ Consider outsourcing roles with high repetition or specialization, such as:

・HR – timesheets – social insurance
・Internal bookkeeping
・General affairs – document processing – visa support

5. Help All – Your trusted Back-office partner in Vietnam

With a dedicated local team, Help All supports Japanese companies to:

📌 Keep operations running smoothly even with staff changes

📌 Reduce recruitment and training costs

📌 Standardize and streamline all back-office operations

👉 Contact us for a plan tailored to your business and budget.

📞 Zalo: +84 888 642 299
🌐 helpall247.com
📧 info@helpall247.com
Line ID: helpall247