Enterprise Electronic Identity: Registration Guide via VNeID App

Date: 2025.06.18

1. What Is a Business Electronic ID?

A business Electronic ID is the process by which a competent authority verifies the legal identity of a company in the digital space, linking it to a unique ID code and an authenticated account. Once registered, businesses can carry out electronic transactions, e-sign documents, submit applications, and receive results—all online, securely and legally, with no need for hard copies.

-> In short, it’s like the digital “citizen ID” for businesses when interacting with government agencies online.

2. Why Do Businesses Need an Electronic ID?

Having an Electronic ID allows businesses to:

✅ Complete administrative procedures online (file applications, receive results…)

✅ Register e-invoices, tax accounts, insurance, labor, and more

✅ Replace paper-based signatures with secure e-signatures

✅ Ensure safety and data security when transacting with government bodies

✅ Prevent identity theft and impersonation in the digital space

3. Requirements for Registering a Business electronic ID via VNeID

To register, the following are required:

👤 The applicant must be the legal representative listed on the business registration certificate

👤 Or be legally authorized by the official legal representative

📱 Must have a Level 2 personal electronic ID account on the VNeID app (registered at a local police station)

4. Step-by-Step Guide to Registering a Business Digital ID (Online)

Here are the simple steps to register using your mobile phone:

🔹 Step 1: Download and Log in to the VNeID App

– Available on App Store (iOS) and CH Play (Android)

– Log in using your Level 2 personal digital ID account

🔹 Step 2: Select “Public Services”

Then choose “Register an electronic ID for Organization/Enterprise”
You’ll see a registration form specifically for businesses.

🔹 Step 3: Enter Business Information

Includes:

– Company name

– Tax code

– Head office address

– Contact Email and phone number

The system will verify the information against the Tax Authority database.

🔹 Step 4: Upload Required Documents

Prepare the following:

– Enterprise Registration Certificate (PDF or clear scanned image)

– Company logo

– Legal document proving legal representation if not clearly shown on the ERC

🔹 Step 5: Review → Confirm → Submit Application

– Preview all entered details before submission

– Once confirmed, the application is sent to the competent authority for approval

5. Processing time & Result lookup

⏱ Processing time: Around 1–3 business days

🔍 To track status: Open the VNeID app → go to “Documents” section

Important notes when registering

🔸 Ensure business details match exactly with the official Enterprise Registration Certificate

🔸 If there’s a change in legal representative, a new registration must be submitted

🔸 Never share or delegate your electronic ID account without proper legal authorization

6. Practical Benefits After Digital ID Registration

✅ Quickly register e-invoices, open bank accounts, get secondary tax codes

✅ Process tax, labor, and social insurance tasks without submitting paper documents

✅ Use secure e-signatures in transactions with authorities or other organizations

✅ Enjoy fast authentication when using integrated national databases

7. Conclusion

Registering a business electronic ID is becoming an essential step in the digital transformation of public administration.
Thanks to the VNeID app, administrative procedures for businesses are now simpler, faster, and more transparent than ever.

If your business needs support during the registration process or encounters technical issues, don’t hesitate to reach out to Help All — we’re always ready to accompany you on your digital transformation journey.