2026 Occupational Health Report: A Guide for Businesses

Date: 2026.11.04

Occupational Health Report 2026: Submission Deadlines, Report Form and Penalties

The Occupational Health Report is one of the periodic reports that workplaces are required to prepare to summarize employee health management and occupational health activities at the workplace. In 2026, businesses should pay attention to the reporting deadlines for the first six months of the year and the annual report so that they can proactively prepare the required data and documents and comply with the applicable regulations.

When is the 2026 Occupational Health Report due? Which form should be used? Where should the report be submitted? Are there penalties for late submission? The following information summarizes the key regulations that businesses should be aware of.

1. What is an Occupational Health Report?

An Occupational Health Report is a periodic report prepared by a workplace to summarize information related to occupational hygiene management and employee health management.

Under Circular No. 19/2016/TT-BYT issued by the Ministry of Health, workplaces subject to the regulations are required to submit periodic occupational health reports. Through these reports, the competent authorities can monitor employee health conditions and the implementation of health care and health protection activities at the workplace.

Preparing the report also helps businesses review and update the implementation of employee health management, periodic health examinations, occupational disease examinations and management, occupational accidents, working environment monitoring, and workplace health activities.

Regularly compiling this data not only supports compliance with reporting obligations but also helps businesses proactively identify factors that may affect employee health and take appropriate measures to improve working conditions.

2. What Information Is Included in an Occupational Health Report?

The Occupational Health Report for workplaces is prepared using the form provided in Appendix 8 issued together with Circular No. 19/2016/TT-BYT.

Depending on the actual situation of the workplace, businesses should prepare and compile information related to occupational health activities, including the following key data:

* General information and employment situation at the workplace;

* Employee health management;

* Results of periodic health examinations;

* Occupational disease examinations and monitoring;

* Occupational accident cases that occurred;

* Occupational hygiene and working environment monitoring;

* First aid, emergency response, and health care activities at the workplace;

* Department or personnel responsible for occupational health activities at the workplace;

* Activities related to occupational disease prevention and employee health protection.

Businesses should cross-check the reported data against their actual records before preparing the report to ensure that the information is complete, consistent, and accurate.

3. Deadline for Submitting the 2026 Occupational Health Report

One of the key points businesses should pay particular attention to is the deadline for submitting the Occupational Health Report.

Under Article 10 of Circular No. 19/2016/TT-BYT, workplaces are required to submit reports for two reporting periods: the first six months of the year and the annual reporting period.

*Occupational Health Report for the First Six Months of 2026:

The report must be submitted before July 5, 2026.

Businesses should compile and finalize the data for the first six months of the year in advance to ensure that the report is submitted within the prescribed deadline.

*Annual Occupational Health Report for 2026:

The annual report must be submitted before January 10 of the following year.

Accordingly, the 2026 annual Occupational Health Report must be completed and submitted before January 10, 2027.

Businesses should include these two deadlines in the regular work schedule of the HR department, administration department, or personnel responsible for occupational health activities to minimize the risk of missing the reporting obligation.

4. 2026 Occupational Health Report Form

Under the current regulations, workplaces must prepare the Occupational Health Report using the form provided in Appendix 8 issued together with Circular No. 19/2016/TT-BYT.

When preparing the report, businesses should have the following relevant records and data available:

* List and number of employees;

* Employee health management records;

* Periodic health examination results;

* Occupational disease examination results, if any;

* Occupational accident records;

* Working environment monitoring results;

* Information on first aid and emergency response activities;

* Records and data related to occupational health activities at the workplace.

Preparing the required data in advance can make the process of completing the 2026 Occupational Health Report more efficient and help minimize discrepancies between the report and the records maintained by the business.

5. Where Should the Occupational Health Report Be Submitted?

Under Article 10 of Circular No. 19/2016/TT-BYT, workplaces are required to submit the report to the competent receiving authority in accordance with the applicable regulations and management responsibilities.

As local administrative structures and receiving authorities may be adjusted from time to time, businesses should check the guidance of the local health authority where their head office is located before submitting the report.

For workplaces under the management of ministries or sectors, the report must be submitted to the relevant health management unit of the ministry or sector in accordance with the regulations.

Identifying the correct receiving authority is particularly important where there have been changes to local administrative structures or the assignment of responsibilities for receiving reports.

6. Are There Penalties for Late Submission of the Occupational Health Report?

Businesses should avoid failing to submit the report or submitting it after the prescribed deadline.

Under Article 20 of Decree No. 12/2022/ND-CP, an employer that fails to submit a report or does not submit a report on occupational safety and health within the prescribed deadline may be subject to a fine of VND 1,000,000 to VND 3,000,000.

This fine applies to individuals. Under the principles on administrative penalties set out in Decree No. 12/2022/ND-CP, the fine applicable to an organization is twice the amount applicable to an individual.

Accordingly, where the violating entity is an organization, the fine may range from VND 2,000,000 to VND 6,000,000.

In addition to administrative penalties, failure to properly fulfill reporting obligations may also cause difficulties when businesses review their occupational safety and health records and employee health management documentation.

7. What Should Businesses Keep in Mind When Preparing the Occupational Health Report?

To prepare the 2026 Occupational Health Report completely and submit it on time, businesses should not wait until the submission deadline is approaching before beginning to collect the required data.

*Maintain Employee Health Records:

Periodic health examination results, occupational disease examination results, and other documents related to employee health should be properly managed, updated, and retained.

*Update Occupational Safety and Health Data:

Information relating to occupational accidents, occupational diseases, working environment monitoring, and employee health care activities should be updated throughout the reporting period.

*Assign a Responsible Person or Department:

Businesses should clearly identify the department or personnel responsible for maintaining records, compiling data, and preparing the report.

Depending on the company’s organizational structure, these responsibilities may be assigned to the HR department, administration department, or personnel responsible for occupational health activities.

*Check the Data Before Submission:

Before submitting the report, businesses should cross-check the reported figures against their actual records to minimize missing information or inconsistencies.

*Keep Track of Reporting Deadlines:

The two key deadlines businesses should remember are:

* Before July 5: Occupational Health Report for the first six months of the year.

* Before January 10 of the following year: Annual Occupational Health Report.

Including these deadlines in the company’s regular compliance calendar can help businesses take a more proactive approach to HR management and reporting obligations.

8. Frequently Asked Questions About the Occupational Health Report

*When is the deadline for the Occupational Health Report for the first six months of 2026?

Under Circular No. 19/2016/TT-BYT, the report for the first six months of 2026 must be submitted before July 5, 2026.

*When is the deadline for the 2026 annual Occupational Health Report?

The 2026 annual report must be submitted before January 10, 2027.

*Which form is used for the Occupational Health Report?

Workplaces must prepare the report using the form provided in Appendix 8 issued together with Circular No. 19/2016/TT-BYT.

*Is there a penalty for failing to submit the report or submitting it late?

Failure to submit a report or failure to submit an occupational safety and health report within the prescribed deadline may be subject to penalties under Decree No. 12/2022/ND-CP.

For organizations, the corresponding fine may range from VND 2 million to VND 6 million, depending on the circumstances.

Conclusion

The Occupational Health Report is one of the reporting requirements that businesses should monitor as part of employee health management and occupational safety and health activities.

For 2026, businesses should pay attention to the two reporting deadlines: the report for the first six months of the year must be submitted before July 5, 2026, and the annual report must be submitted before January 10, 2027.

To minimize errors or late submission, businesses should maintain employee health records, occupational safety and health data, and other relevant documents throughout their operations, while clearly assigning responsibility for monitoring and preparing the report.

Legal references:

* Circular No. 19/2016/TT-BYT providing guidance on occupational hygiene and employee health management.

* Decree No. 12/2022/ND-CP on administrative penalties for violations in the fields of labor, Social Insurance, and Vietnamese workers working abroad under contracts.